Step-by-Step Instructions
Step 1: Access Integrations
Navigate to Dashboard → Integrations section.
Step 2: Initiate Connection
Find the Zapier option and select “Connect” beneath it.
Step 3: Create a Catch Hook Zap in Zapier
In a separate tab, sign in to your Zapier account and create a new Zap. For the trigger, choose “Webhooks by Zapier” and select the “Catch Hook” event. Zapier will generate a unique webhook URL in the form https://hooks.zapier.com/hooks/catch/… — copy this URL.
Step 4: Enter Your Zapier Webhook URL
Back in Timetics AI, paste the Zapier Webhook URL into the “Webhook URL” field of the connection modal, then click “Connect”. Timetics AI validates the URL format and saves it against your workspace.
Step 5: Test the Trigger from Zapier
In your Zap, click “Test Trigger” so Zapier is listening for an incoming sample. Then create or confirm a test booking in Timetics AI. Zapier will receive the payload, parse the available fields, and let you choose actions in any of its 7,000+ connected apps. Continue building the rest of your Zap as usual and turn it on.
Step 6: Verify Connection
Inside Timetics AI, select “Details” to confirm Zapier is properly connected. You will see a status badge and a masked preview of your webhook URL.
Step 7: Disconnect (Optional)
To remove the integration, open the Details view and click “Disconnect”. The webhook URL will be removed from Timetics AI and no further booking events will be sent to Zapier.
Key Functionality
Once integrated, Timetics AI sends a structured JSON payload to your Zapier webhook every time a booking is confirmed, rescheduled, or cancelled. The payload includes the event type, a timestamp, and a data object containing the service name, duration, guest name and email, start and end times, timezone, host, location, previous start/end times for reschedules, and any custom booking questions. Because the payload is flat JSON rather than Slack Block Kit or Discord embeds, every field maps cleanly to Zap actions — you can route bookings to Google Sheets, CRMs, email tools, project management apps, or any of the thousands of services Zapier supports.
Prerequisites
- Active Timetics AI account
- A Zapier account
- A Zap with a “Webhooks by Zapier — Catch Hook” trigger and its generated webhook URL
Notes
Zapier is a workspace-level integration, so all bookings in the workspace are forwarded to the same webhook. Unlike Slack and Discord, the Details view does not include a “Send Test” button — Zapier already provides its own test mechanism inside the Zap editor, which is the recommended way to confirm and configure your automation. To send bookings to multiple Zaps, create multiple webhook URLs in Zapier and use a router or fan-out logic inside Zapier itself.